I DO! ITALIA
TERMS AND C
ORGANISED EVENT MANAGEMENT FEES
Arranging your Italian event with I DO! ITALIA means that you will have just one point of
contact. A wedding can be very complicated when there are a number of suppliers
involved, from legal authorities to flowers. So much time can be wasted on
research and phone calls, never mind coping with language and cultural
barriers. With I DO! ITALIA you can just give us your brief and then we will offer you a
basic proposal as outlined below.
Once you have decided to proceed we would ask you sign
a contract and make a non refundable deposit (usually 25%), this would, for the
most part, be for the cost of your chosen venue and the reception itself. From
this point onwards you can then proceed to add other services and really begin
to personalise your special day. Every time you
request an additional element to your event we will give you a full quotation
up front (there are NO hidden extras) leaving you in control of your budget at
all times.
We do not book any service until we receive a deposit
payment or full payment if less than 60 days.
We strongly advise you to take an additional wedding
insurance to cover any unforeseen circumstances or changes in your plans.
As we are on site in this unique location and not
attached to any particular suppliers, you can be guaranteed that you will
receive the best value for money, as well as impartiality, in our selection of
services. Even when taking into consideration our service fee, your event will
be more cost effective when working through us, as we are a locally based,
respected company.
Our service fee for setting up and continually
managing your event from start to finish, is an additional 15% of the total price
of all third party vendor reservations made for the client(s). e.g. venue,
transport, photographers, flowers, trips, music, childrens entertainer,
fireworks, spa treatments, etc.
Hotel reservations are made as a courtesy to your
guests and incur no extra cost. We exclude hotel costs from our service fee of
15% as this is one rate that is variable and is therefore negotiated on an
individual event basis. Time of year, duration of stay and number of guests are
all factors ensuring the best deals for you and your party. On occasion we use
the hotel price list with no alteration as sometimes guests pay for their own accommodation on an individual basis,
negotiating this can be complicated. Where we can procure a favourable group rate we will pass this on and
discuss payment possibilities at the time of reservation.
We advise that whenever possible you advise your
guests of their hotel choices 6 months prior to your function as this will be
of benefit to them in relation to the final cost. They will also be able to
procure the best flight deals if they book as soon as possible.
Pre-wedding visits to the region are charged on a
daily basis at 150 euros per day. This includes transfers to and from
Two nights/three days is usually plenty of time to
feel elated that you have chosen us and the right destination for your dream
event.
YOUR BASIC PROPOSAL WILL INCLUDE:
Pre-event meetings.
Assistance with all paperwork and legalities.
Constant e mail/telephone/postal correspondence.
Professional on-site co-ordinator at all times.
On-going planning and itinerary development and
budgeting.
Acting as your representative when booking services.
Advanced booking of all wedding services and
reconfirmation of them prior to the event.
A record of all reservations.
Assistance with additional event programme for guests e.g. visits to places of
local interest, boat trips.
PAYMENT SCHEDULE
Amount due for first deposit: 25% of total
reservations made, along with a signed agreement.
Amount due 180 days prior to the event: 25% of total
reservations made, or 50% if reservations are made within this time period.
Amount due 60 days prior to the event: 50% of the
total reservations made or 100% if the reservations are made within this
period.
Prices can be quoted in sterling and in euros
CANCELLATION POLICY
All payments are subject to loss in the event of a
cancellation. In this unlikely event we will work with our suppliers to maximise the refund according to suppliers
various cancellation policies. Cancellation of an event within 30 days can lead
to full loss of payment. Whilst I DO! ITALIA
will do all we can to assist you, we must once again advise you that additional
wedding insurance to cover any changes in your plans is highly recommended. In
the event of cancellation, hotels can find themselves empty or near empty with
no way to recoup the loss, as such hotel cancellation policies can be quite
tough.
DISCLAIMER
I DO! ITALIA cannot be held responsible for events or
situations beyond its direct and effective control. Without limitation the
following are factors beyond our direct control: bad weather, natural
disasters, heavy traffic, accidents, labour disputes,
strikes, civil disorder, failure of third party service providers to perform to
the clients satisfaction and/or issues/misunderstandings caused by misinformation
from third party service provider employees.
I DO! ITALIA -CONTRACT AGREEMENT
Please read the attached terms and conditions
carefully before entering into any agreement with I DO! ITALIA.
By accepting these terms and conditions we understand
that we are entering into an agreement with I DO! ITALIA.
Name of clients:
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Address:
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Telephone number:
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Email address:
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I/we, hereby agree to the engagement of services of I
DO! ITALIA as laid out in the attached terms and conditions document.
Clients signature:
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Date:
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